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Contract Specialist

Contract Specialist: PD# 44189-A/44190-A/44173-A/44019-A Contract Specialist ensures that specifications and statements of work are prepared in a manner which adequately describes the Government's requirements without restricting competition. Advises technical personnel as to inadequate, ambiguous or vague specifications to avoid Government liability. Performs a complete review of recommended sole-source requirements and conducts necessary market analysis to test the noncompetitive assumptions of requisitions. Prepares required findings and sufficiently documents determinations in this regard. Recommends the appropriate method of procurement, i.e. simplified acquisition procedures, sealed-bidding, negotiations. Advertises all applicable requirements and prepares the solicitation document using agency contract writing systems for issuance, insuring regulatory and legal sufficiency, and promoting maximum competition. Conducts public bid openings, reviews bids, and determines responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements. Resolves protests, mistakes in bids, late bid situations and coordinates with the Small Business Administration for Certificate of Competencies (COC's). Identifies appropriate negotiation team members; formulates pre- negotiation objectives and facilitates the negotiation as the chief negotiator. Prepares price negotiation memoranda, outlining in writing the details of negotiations with contractors in competitive and noncompetitive negotiations. Provides signatory authority and executes contract awards within warrant authority for their own contract awards and for staff that lack requisite warrant authority, as requested by supervisor. Serves as contract administrator on awarded contracts. Conducts post-award conferences with Contractor and Government personnel to provide information and to clarify standard and special contractual provisions of the contract. Negotiates required changes to contract conditions to protect the agency. Resolves problems of delivery, production, quality, inspection, and other pertinent matters. Performs cost/price analysis on change order proposals and analysis of delivery requirements. Contract Specialist shall fully utilize contract writing system, contract reporting system, financial management system, in accordance with Agency policies. Performs other related duties as assigned. To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Basic Requirements (GS-12): A 4-year course of study leading to a bachelor's degree with a major in any field; - or - At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. - and - Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. NOTE If hired at the GS-12 grade, there are additional educational/experience requirements that need fulfilled prior to being career ladder promoted to the GS-13 position. See basic requirements for GS-13 below. Basic Requirements (GS-13): Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher-level contracting positions, including at least 4-years' experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position. - and - A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Specialized Experience (GS-12):Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization: Examples of specialized experience would include: - Knowledge of Federal Acquisition Regulations, contract law, and procedures applicable to acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts. - Experience with cost/price analysis techniques used in evaluation of contractor proposals, change order proposals and to conduct negotiations. - Ability to communicate orally and in writing in a clear and concise manner. - Knowledge of various types of contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items and special provisions. - Experience with negotiation techniques sufficient to negotiate prices, terms and conditions, contract modifications and settlements. - Knowledge of commercial and industrial business practices. - Experience in contract administration principles and practices sufficient to monitor contractor performance and compliance with all terms and conditions of the contract. - Ability to fully solicit, award, and administer contracts. There is no educational substitution for the GS-12 level To qualify for this position, applicants must meet all requirements at closing date of this announcement. Time-in-grade: Applicants who are current Federal employees or who have held a GS grade anytime in the past 52 weeks must also meet time-in-grade requirements. Example for a GS-13 position you must have served 52 weeks at the GS-12 level. Specialized Experience (GS-13): Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-12) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: - In depth knowledge of Federal Acquisition Regulations, contract law, and procedures applicable to acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts. - Expert knowledge of cost/price analysis techniques used in evaluation of contractor proposals, change order proposals and to conduct negotiations. - Ability to communicate orally and in writing in a clear and concise manner. - Expert knowledge of various types of contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items and special provisions. - In Depth knowledge of negotiation techniques sufficient to negotiate prices, terms and conditions, contract modifications and settlements. - Advanced knowledge of commercial and industrial business practices. - Expert knowledge of contract administration principles and practices sufficient to monitor contractor performance and compliance with all terms and conditions of the contract. - In depth knowledge and ability to fully solicit, award, and administer contracts. There is no educational substitution for the GS-13 level. NOTE: Applicants must meet all eligibility requirements to receive and maintain the Federal Acquisition Certification (FAC-C) Level II, within 12 months upon appointment into position for grade GS-12 and a Level III FAC-C certification within 12 months of assignment for grade GS-13. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
  • Department: 1102 Contracting
  • Salary Range: $86,335 to $133,465 per year

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